WEBVTT 1 00:00:16.710 --> 00:00:18.519 City Planner: Hey, I like to call the… 2 00:00:18.910 --> 00:00:23.940 City Planner: Shady Cove Planning Commission meeting to order at 6 p.m. 3 00:00:24.060 --> 00:00:27.230 City Planner: On Thursday, January 8th, 2026. 4 00:00:29.100 --> 00:00:31.170 City Planner: I pledge allegiance. 5 00:00:35.770 --> 00:00:48.739 City Planner: Pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. 6 00:00:54.980 --> 00:00:57.419 City Planner: Hey, Janine, can we get roll call, please? 7 00:01:02.300 --> 00:01:04.019 City Planner: John Edward. Here. 8 00:01:04.530 --> 00:01:06.379 City Planner: Cheryl Singleton. Here. 9 00:01:06.930 --> 00:01:08.530 City Planner: Sam Clark? Here. 10 00:01:09.580 --> 00:01:11.290 City Planner: Page Mitchell. Here. 11 00:01:12.200 --> 00:01:13.010 City Planner: Perfect. 12 00:01:16.070 --> 00:01:22.739 City Planner: Okay, the next regularly scheduled meeting of the Planning Commission will be February 12th, 2026. That meeting is subject to change. 13 00:01:23.200 --> 00:01:29.570 City Planner: Under old business, we have none. Under new business, I'd like to take this opportunity to welcome our new commissioner. 14 00:01:30.210 --> 00:01:45.160 City Planner: Sam Clark, not Samuel, Sam? Yes, welcome. My mother and I'm in trouble, it'll be Sam. Sam comes to us with, quite a bit of experience, so… just a little bit of your background, if you don't mind. 15 00:01:45.380 --> 00:01:54.719 City Planner: Sure. from a planning standpoint, I was 6 years on the Costa Mesa Planning Commission, 2 years as the Vice Chair. I… 16 00:01:55.580 --> 00:01:57.990 City Planner: Cut my teeth in, in, 17 00:01:58.480 --> 00:02:06.479 City Planner: construction. I became a journeyman carpenter under a general contractor before I got into planning. 18 00:02:06.580 --> 00:02:16.760 City Planner: And, I spent most of my career, however, in the IT world, so accounting and IT. So, I was controller at a couple of companies, and then went into consulting work, so… 19 00:02:16.760 --> 00:02:29.030 City Planner: But yes, I've had quite a bit of background with the, planning. Great. We're excited to have you. Yeah. And Cheryl joined us a few months back, so we've got a really good group here. 20 00:02:29.040 --> 00:02:32.609 City Planner: And, we'll be keeping ourselves busy here pretty soon. 21 00:02:33.140 --> 00:02:35.149 City Planner: Yes. Option. 22 00:02:36.030 --> 00:02:39.180 City Planner: We got a grant, award. 23 00:02:39.300 --> 00:02:43.300 City Planner: for DLCD for, our two regi… 24 00:02:43.440 --> 00:03:01.739 City Planner: look at and revise some of our ordinances when it comes to affordable housing and those kind of things. And I've been in touch with a man named Dick Converse, who is working for RB Cogg, and he will be the person that's heading this up for not just us, but other small cities in Southern Oregon. 25 00:03:01.890 --> 00:03:20.379 City Planner: probably throughout most of the state. Anyway, I was hoping that he'd be able to make it tonight, but he's… I'll read you what he wrote me in his, his email when I was able to finally get ahold of him. He says, Hi John, I look forward to meeting you and working again in Shady Cove. Let me preface this by saying I made an offer to him. 26 00:03:20.540 --> 00:03:36.200 City Planner: that the Planning Commission would like to be involved in helping revise these ordinances, and that we were excited to do that. So he said, thank you for the offer for assistance, I'll be happy to accept. While the grant has been approved, we are still waiting for the agreement to be drafted by DLCD. 27 00:03:36.630 --> 00:03:43.639 City Planner: Department of Land Conservation, which must be completed before we can begin work. So that's why he's not here tonight. 28 00:03:43.810 --> 00:03:57.189 City Planner: I think it's going to happen within the next week or two. I've done some research under another funding source, but the bulk of the work is to be done with the DLCD grant. I'll let you… I will let all the involved jurisdictions know when that finally happens. 29 00:03:57.580 --> 00:04:03.450 City Planner: The fellow I'm working with at the Housing Accountability Production Office told me Monday the agreement should be ready to sign within the next couple weeks. 30 00:04:03.740 --> 00:04:05.899 City Planner: So, 31 00:04:06.130 --> 00:04:11.700 City Planner: And a little background, Steve, Councillor Mitchell will be able to help us, our liaison, with this, but 32 00:04:12.050 --> 00:04:24.640 City Planner: Dick Converse used to work, RB Cogg is a planter, and he's very familiar with Shady Cove, and he was extremely good at it. I haven't met the man, I can't wait to meet him, because I've heard nothing but good things about him. 33 00:04:24.900 --> 00:04:40.209 City Planner: And what else do you know about him? Well, I mean, I showed on the council, the two different terms, I should say. He was our… he's our contract planner, did a very good job. He was also, whenever we developed the recurring ordinance, he was also the one who also 34 00:04:40.210 --> 00:04:48.949 City Planner: and enforce it. So, for an example, when I wanted to have a tree removed in my yard, it fell within that… fell within that zone. 35 00:04:49.030 --> 00:04:59.319 City Planner: So, I had to come in here, and staff took my… I think it was $75, I think it was at the time, for them to come out to a site visit, to look at the condition of the tree, because they had an artist report saying the tree was dying. 36 00:04:59.400 --> 00:05:10.670 City Planner: And it's a big oak tree, it has about a 30-inch base on it. So, anyway, he agreed, you know, and it was so far back, it wasn't providing any shading coefficiency for the fish in the river. 37 00:05:10.790 --> 00:05:21.129 City Planner: So it's, like, right on the 75-foot end on that part, front of our house. So anyway, but he gave the approval, and I had the tree removed, but he just, was due diligence. Like, I… before that, I had a… 38 00:05:21.130 --> 00:05:33.689 City Planner: I had a storage building out of the house next door, and it was in the… it was in the floodplain way at that time, and so he was the one who actually came out and saw the location, and I had to put in ties to hold the building in place, so 39 00:05:33.690 --> 00:05:43.340 City Planner: the water came up, it wouldn't go down the river, right? So anyway, so I came up with an elaborate system, which he accepted, and I know that Councillor Kathy Knuckles 40 00:05:43.340 --> 00:05:59.480 City Planner: When she'll do the same thing, staff referred to look at mine to see what I had did that was acceptable, you know, so you're not reinventing the wheel. But no, but he was great to work with, he's very low-key, he always has an answer. If he doesn't, he looks it up and gets back to you fairly quickly in that regard. So, but yeah, just a good quality individual. 41 00:05:59.480 --> 00:06:13.720 City Planner: And when he retired, you know, a lot of people aren't prepared for retirement, because you don't have enough to do. That's why I'm involved with this, and also the council. And same thing with him, he's probably going to come back, so he likes to keep his mind sharp, you know, he don't want to fade away, because he did a great job all the years he was there before. 42 00:06:13.840 --> 00:06:26.169 City Planner: I heard he was a hands-on guy that came out, and anytime anybody put in for a traditional use permit or variance or something, he was out just walking the property and making sure that… Educating the staff about a lot of things, because when they have inquisitive individuals. 43 00:06:26.170 --> 00:06:40.790 City Planner: you know, he, like, explained the process and, you know, some of the history and background. He's been around for so long, he comes from that arena, which is very important in our world, knowing the background about something, what took place, so yeah. And I think what'll help us as we go through our ordinances is, like I said, he's very familiar with Shady Cove. 44 00:06:40.980 --> 00:06:54.760 City Planner: And, he knows all the nuances that we have here, and the different things that, that the residents expect and need, and so I think it'll be great. Well, you and I both know we have some ordinances, they're not in the binders. 45 00:06:54.760 --> 00:07:18.590 City Planner: And the white binders in that part, so I'm sure some of those are probably from planning action in the past, and he may have been the planning director at that time, so when we come up with in working with him, you know, it might be worthwhile to have him take a look at those, just to make sure that we have to do any kind of a modification or update, or just when we do get them codified. Some of them we do need to re-go through again to get them codified, because the process was never finished. You and I both know that we looked at it. 46 00:07:19.090 --> 00:07:20.520 City Planner: Cool, very nice. 47 00:07:21.390 --> 00:07:32.930 City Planner: I think, when we do get started with that, we'll still meet once a month, unless… we might have some workshops and that kind of thing with them, get through that for the public to have some input. Gonna be important. 48 00:07:33.090 --> 00:07:36.050 City Planner: Yeah. So… We'll be starting on that pretty quick. 49 00:07:37.260 --> 00:07:38.949 City Planner: Alright, as soon as we're ready. 50 00:07:42.000 --> 00:07:50.209 City Planner: Planing Technician Report. Janine, thank you for the… A list of… Applications and what they're for. 51 00:07:50.400 --> 00:07:51.500 City Planner: Appreciate that. 52 00:07:52.730 --> 00:07:54.240 City Planner: Wanna go through those, please? 53 00:07:55.350 --> 00:07:58.590 City Planner: So I put together a list of… 54 00:07:58.740 --> 00:08:05.560 City Planner: Most of, if not all, of the permits that we granted for 2025. 55 00:08:08.150 --> 00:08:16.029 City Planner: We could probably do some more work on this Excel sheet, but it kind of gives you a baseline of what happened in March. 56 00:08:16.180 --> 00:08:18.119 City Planner: I came on in July. 57 00:08:18.300 --> 00:08:21.649 City Planner: My first big one was a land use for building a home. 58 00:08:22.170 --> 00:08:23.910 City Planner: Which was really exciting. 59 00:08:24.540 --> 00:08:31.560 City Planner: We've done a little bit of everything, from riparian, from a fence to encroachment. 60 00:08:31.820 --> 00:08:36.140 City Planner: Lots of hunter communication encroachments. 61 00:08:36.720 --> 00:08:42.580 City Planner: The approved is also, the payments that we've received.