Parks and Recreation Commission
Parks Commission created.
There is hereby created a commission to be known as the Shady Cove Parks and Recreation Commission. Its primary purpose shall be to assist and advise the City of Shady Cove in planning and developing City parks, recreation programs and cultural programs and facilities.
General duties and responsibilities.
The Parks Commission is an appointed citizen body with the primary responsibility of providing recommendations to the Mayor and City Council on direction, planning and policy on matters pertaining to the acquisition and development of public parks, greenways, open spaces, recreational programs and cultural facilities, and to make such other recommendations to assist the Council in developing and preserving aesthetic, recreational and cultural values that serve the public interest. It shall also perform such other related duties as may be assigned by the Council, which may include, but not be limited to:
A. Perform periodic reviews of the City’s Parks Master Plan.
B. Compile data to assist City policy making in the preservation and beautification of parks, recreational areas, and aesthetic areas in the City of Shady Cove.
C. Make recommendations to the City Council on potential revisions and future delivery of services by the City of Shady Cove as they pertain to parks and recreation.
D. Make recommendations to the City Council for modifications or additions to existing ordinances, policies and practices that help promote and make available recreational opportunities in the City of Shady Cove.
E. Work in conjunction with other City Commissions, boards, or committees to help ensure coordination of various elements of the parks master plan, recreation programs and cultural programs.
F. Conduct public meetings and make recommendations to the City Council on parks and recreation issues and ordinances.
G. Make recommendations for capital improvements and operations relating to the City of Shady Cove’s parks and recreation and its facilities.
H. Review and comment on fund-raising efforts and donations made on behalf of the City of Shady Cove’s parks and recreation.
I. Foster public awareness and involvement in all aspects of the City of Shady Cove’s parks and recreation and its facilities.
Membership – Compensation.
The Parks Commission shall consist of five members to be appointed by the City Council. Commission members shall receive no compensation.
Terms of office – Vacancy.
Terms of office shall be for a period of two years and shall expire on December 31st of the second year. Any vacancy shall be filled by the Council, for the unexpired portion of the term.
The Parks Commission shall, at its first meeting of each calendar year, elect from its appointed members a chair, vice-chair and secretary.
Duties of chair and vice-chair.
The Chair shall preside at all meetings, set the agenda, recommend the creation of subcommittees, and appoint members to such subcommittees as are authorized. The vice-chair shall perform the duties of the Chair in the absence of the Chair, and such other duties as may be assigned by the Chair. The Chair or vice-chair shall preserve the decorum at the parks and recreation meetings.
The secretary shall keep an accurate record of all Parks Commission proceedings, including written minutes of all meetings. A copy of the approved minutes, signed by the Chair of each Parks Commission meeting, shall be delivered to city hall for filing and said minutes shall be a public record and available for public inspection.
Quorum – Meetings – Rules and procedures – Number of meetings.
Three Commissioners shall constitute a quorum. The Parks Commission shall adopt rules and procedures consistent with City ordinances and this chapter. The Commission meetings shall include at least one regularly scheduled meeting per month, unless canceled at the direction of the Chair due to lack of Commission business or other good reason. Meetings may be run informally in accordance with the latest edition of Robert’s Rules of Order or in accordance with the Parks Commission bylaws.
Removal from Commission.
If a member of the Parks Commission should, without valid reason, miss three regular Commission meetings within the same calendar year, that member shall be subject to removal from the Commission. In addition, a Commissioner may be removed for misconduct, with consent of the City Council, following a public hearing. This process may be initiated by the City Council or by a recommendation from the Parks Commission.
Five Commissioners shall be appointed each for a two-year term